ArmadilloCon Dealer Room Rules

  1. Each dealer table includes one free convention membership; there is a maximum of two free memberships per dealer. Additional dealer memberships may be purchased for $15 each. A minimum deposit of $80 is required. Payment in full must be received by August 1, 2002.
  2. Wear your badge. Convention badges must be worn at all times while in the Dealersí Room and while attending any other convention function. This includes during dealer setup.
  3. On Saturday and Sunday, the room will open to dealers only one hour before general opening time. On Friday and Saturday, dealers should be out of the room no later than 30 minutes after it is closed to the general public, so that the room can be secured for the night. If you have a serious need to access the Dealersí Room outside of normal hours, you must contact the Dealersí Room Coordinator or a Convention Chairperson. Dealers must provide their own merchandise covers, none will be provided.
  4. Badges and convention packets will be available at the FACT table in the Dealersí Room. Tell the door guard that you are a dealer and need to find the FACT table. It will be near the front of the room.
  5. Only convention members and hotel personnel will be allowed into the Dealersí Room. ArmadilloCon does not have "dealers' room only" passes.
  6. Dealers and anyone else selling merchandise must collect and pay Texas sales tax for Austin area (currently 8.25%).
  7. Food and drink may only be brought into the Dealersí Room by dealers, and must be consumed behind the dealersí tables.
  8. Convention security will be present at the Dealersí Room door during the hours that the room is open for business, and during dealer setup. At all other times the Dealersí Room will be secured by locks provided by the hotel. Please be advised that security is not the responsibility of the Hotel. In particular, the exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of the exhibitís activities on the Hotel premises, and will indemnify, defend, and hold harmless the Hotel, its agents, servants, and employees from any and all such losses, damages, and claims, excepting those caused with intent, or through gross negligence of the Hotel. You exhibit at the Hotel at your own risk. If you feel you have a security issue, take your concern first to the door guard or the Dealersí Room Coordinator, then to a Convention Chair. Do not take action on your own.
  9. THOU SHALT NOT do any of the following:
    1. Smoke in the Dealersí Room, or anywhere else in the Hotel, except as designated. All ArmadilloCon convention areas are non-smoking.
    2. Share or sublet any of your tables. All the merchandise for sale at a table must belong to the dealer who contracted for the table.
    3. Sell unlicensed, "bootleg" copyrighted material or "stripped" books. That is called biting the hands of the creative people who we come together to celebrate at conventions, and it will not be permitted. A dealer found selling such items will be asked to stop; if they refuse, their badge(s) will be confiscated and they will be removed from the Dealersí Room without refund.
    4. Sell firearms, replica or otherwise. Bladed weaponry must be sold boxed and sealed, so bring supplies.
    5. Attach anything to the walls of the Dealersí Room except with masking tape.
    6. Solicit customers in autograph lines. It is bad manners. If you are caught doing this, a representative from our Directorate of Civility will speak to you, politely and quietly. If you persist, your professionalism will be disparaged and you will not be invited back to future ArmadilloCons.

Please acknowledge your understanding and acceptance of these rules by signing below, and sending the signed copy with your payment for dealer tables. Under no circumstances will a dealer be allowed to exhibit in the ArmadilloCon Dealersí Room until we have a signed copy of these rules on file. Make a copy of this completed form for your own records. $20 fee for insufficient funds checks.

Please fill in LEGIBLY!

Signed

_____________________________________________________________

Print Name

_____________________________________________________________

Name of Business

_____________________________________________________________

Type of Merchandise

_____________________________________________________________

Address of Business

_____________________________________________________________

_____________________________________________________________


City, State and Zip Code

_____________________________________________________________

Telephone

_____________________________________________________________

E-mail

_____________________________________________________________

Web-site

http://________________________________________________________

# of Tables Desired
(at $80/table)

____________

X $80.00 equals

________.00

Send payments to: Shane P. Cook

Extra Memberships Needed
(at $15 each)

____________

X $15.00 equals

________.00

ArmadilloCon Dealer's Room Coordinator

Electricity Requested
(at $25/weekend)

Optional____________

X $25.00 equals

________.00

2114 Goodrich Ave Unit 1

Program Book Business

Card Ad (at $15)

optional but recommended

________.00

Austin, TX 78704


Deposit Sent

(minimum $80)

 

$________.00

(Include SASE if a receipt is desired.)

Balance Due by 8/1/2002

$________.00

Make checks payable to 'ArmadilloCon'

Names you want on

___________________________________________

___________________________________________________

badges (in addition

___________________________________________

___________________________________________________

to business name if

___________________________________________

___________________________________________________

desired)

___________________________________________

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